Privacy policy  (“Sociating”, “we” or “our”) cares about your privacy and the security of your information. We want you to be familiar with how we collect, use and disclose information, including personal information. This Privacy Policy describes our practices in conjunction with your access to our digital products and services. These products and services include our website, email newsletters, social media pages, mobile and other applications owned and operated by us. We keep this privacy notice up to date, so if there are any changes to the way in which your personal information is used this privacy notice will be updated and we will notify you of the changes. contain links to other websites for your convenience and information. We are not responsible for the privacy practices or the content of those sites. Our approach to protecting your privacy is based on the following values:

  • We value the trust that you place in us by giving us your personal information. We will always use your personal information in a way that is fair and worthy of that trust.
  • We will provide clear information about how we use your personal information. We shall always be transparent with you about what information we collect, what we do with it, with whom we share it and who you should contact if you have any concerns.
  • We will take all reasonable steps to protect your information from misuse and keep it secure.
  • We will comply with all applicable data protection laws and regulations and we will co-operate with data protection authorities. In the absence of data protection legislation, we will act in accordance with generally accepted principles governing data protection.

What is personal information?

Personal information is any information that tells us something about you or could uniquely identify you. This could include information such as your name, contact details or date of birth.

How do we collect personal information?

We collect personal information about you from various sources including:

  • Information that you give us directly;
  • Information collected automatically when you use Sociating;
  • Information we collect from your posts and articles

What information do we collect?

We may collect the following categories of information about you:

Information that you give us directly

We may collect information from you directly when you provide us with personal information, e.g. when you sign up to our platform, to receive information, use applications, buy a product or service from us, fill out a survey, or make a comment, post or enquiry. The types of information we may collect from you directly include your:

  • Personal contact details such as name, title and personal email addresses
  • Date of birth or age
  • Gender
  • User generated content, posts, photos, videos and other content you submit to Sociating
  • Any other personal information that you voluntarily provide to us

Information collected automatically when you use Sociating

We (and third party service providers acting on our behalf) use cookies and other tools (such as web analytic tools and pixel tags) to automatically collect information about you when you use Sociating, subject to the terms of this Privacy Notice and applicable data laws and regulations. The types of information collected automatically may include:

  • Information about the type of browser you use
  • Details of the web pages you have viewed
  • Your IP address
  • The hyperlinks you have clicked
  • Follower requests, member invitations and Established member, follower relationships
  • Your user name, profile picture, gender, networks and any other information you choose to share when using Third Party Sites (such as when you use the “Like” functionality on Facebook or LinkedIn)

The cookies we use

Cookies are small text files that websites save locally to your computer, which allow sites to store and use information during your visit. They can improve your experience when using a website by:

  •     Remembering preferences, so you don’t have to keep re-entering your choices when you visit again
  •     Measuring how you use a site, so that changes can be made to ensure it meets your needs
Functional Type Content Expires
  core4b4visit Random number 2 years from now
  cw-enabled Random number 2 years from now
  phpsessid Random number When you quit your browser
Social __atuvc Social sharing 6 months
Google Analytics _utma Random number 2 years from now
  _utmb Random number 1 day from now
  _utmc_ Random number When you quit your browser
  _utmz_ Random number 6 months from now

We only use first-party Google Analytics cookies to track anonymous usage statistics and do not collect any personal information that can be used to identify you. This helps us analyse data about webpage usage and improve our website in order to tailor it to customer needs. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. We do not allow Google to use or share our analytics data. Sociating does not use any of its first-party or second party cookies to hold any personal information or track users across multiple sites. We only use third party social sharing tools that set third-party cookies, which allow you to share content via social networks.

With cookies we allow Sociating to remember choices you make and provide enhanced, more personal features and services. They can also help us to display our advertisements and control how often an advertisement is shown to you, how long it is shown for and how often it will appear (these are commonly known as "ad-serving" or "ad delivery" cookies). Whilst these cookies don't collect things like your name or email address, they do collect a unique user identifier code. This enables us to identify your device so that we can improve your experience and make sure your settings are remembered correctly.

Some examples of how we do this include:

- Remembering if you've been to the site before so that messages intended for first-time users are not displayed to you. 
- Restricting the number of times you're shown a particular advertisement. This is sometimes called ‘frequency capping'. 
- Remembering if we've already asked you if you want to fill in a survey or if you've completed a survey, so you're not asked to do it again.

How do I manage cookies or turn them off?

You can manage the cookies stored on your computer, or turn them off completely, through your browser settings. Be aware that this may affect your browsing experience or even prevent you from using certain services such as those with a secure login, which require cookies to be set in order to work.

All modern browsers will let you change your cookie settings to give you broad control over whether cookies can be set or not. For more information, visit the help section for the browser you use.

Here are a few of the most popular:

Cookie settings in Internet Explorer
Cookie settings in Firefox
Cookie settings in Chrome
Cookie settings in Safari
Cookie settings in Brave

If you are concerned about third party cookies generated by advertisers, you can visit the Your Online Choices website which allows you to turn these off. 

How do we use your information?

We may use your information for the following purposes:

  • To administer the relationship you have with Sociating, and to provide you with information about Sociating activities and for other related purposes;
  • If applicable, to administer financial relationships with you as either a customer or a supplier and provide you with information that you require to continue that relationship
  • To administer peer to peer network forums for sharing best practice, information amongst both students and alumni from members and non-members.

You can opt out of receiving communications from us at any time. Any communications that we send to you will provide the information and means necessary to opt out by unsubscribing or contacting us through the contact form.

What is the legal basis that permits us to use your information?

Under data protection legislation we are only permitted to use your personal information if we have a legal basis for doing so as set out in the User agreement. The legal basis that permits us to use your information depends on the basis that we are using that information for.

We rely on the following legal bases to use your information:

  • Where we need information to perform the contract we have entered into with you.
  • Where we need to comply with a legal obligation.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights which do not override those interests.

In more limited circumstances we may also rely on the following legal bases:

  • Where we need to protect your interests (or someone else’s interests).
  • Where it is needed in the public interest or for official purposes.

Some information is classified as “special” data under data protection legislation. This includes information relating to health, racial or ethnic origin, religious beliefs or political opinions and sexual orientation. This information is more sensitive and we need to have further justifications for collecting, storing and using this type of personal information. There are also additional restrictions on the circumstances in which we are permitted to collect and use criminal conviction data. We may process special categories of personal information and criminal conviction information in the following circumstances:

  • In limited circumstances with your explicit consent, in which case we will explain the purpose for which the information will be used at the point where we ask for your consent.
  • We will use information about your activities in case of abuse our website (see Community Guideline) to comply with our legal obligations, including to ensure your health, safety and wellbeing at any interaction in our community and with our website.

How do we share your information?

We share your personal information in the following ways:

  • Where we use third party services providers who process personal information on our behalf in order to provide services to us. This includes IT systems providers and IT contractors.
  • We will share your personal information with regulators where we are required to do so to comply with our regulatory obligations.
  • We will share your personal information with third parties where we are required to do so by law.

Where we share your personal information with third parties we ensure that we have appropriate measures in place to safeguard your personal information and to ensure that it is solely used for legitimate purposes in line with this privacy notice.

How do we keep your information secure?

We take all reasonable precautions to keep your personal information secure and require any third parties that handle or process your personal information for us to do the same. Access to your personal information is restricted to prevent unauthorised access, modification or misuse and is only permitted among our employees on a need-to-know basis.

When do we transfer your information overseas?

When data is transferred to countries outside of The Netherlands and the European Union those countries may not offer an equivalent level of protection for personal information to the laws in the EU. Where this is the case we will ensure that appropriate safeguards are put in place to protect your personal information.

For how long do we keep your information?

As a general rule we keep your personal information only for as long as we need it.  What this really means is that we will retain your information for the duration of the time that we need to use it when you are using Sociating.

However, where we have statutory obligations to keep personal information for a longer period or where we may need your information for a longer period in case of a legal claim, then the retention period may be longer.

Your rights in relation to your information

You have a number of rights in relation to your personal information, these include the right to:

  • be informed about how we use your personal information;
  • obtain access to your personal information that we hold;
  • request that your personal information is corrected if you believe it is incorrect, incomplete or inaccurate;
  • request that we erase your personal information in the following circumstances:
    • if we are continuing to process personal data beyond the period when it is necessary to do so for the purpose for which it was originally collected;
    • if we are relying on consent as the legal basis for processing and you withdraw consent;
    • if we are relying on legitimate interest as the legal basis for processing and you object to this processing and there is no overriding compelling ground which enables us to continue with the processing;
    • if the personal data has been processed unlawfully (i.e. in breach of the requirements of the data protection legislation);
    • if it is necessary to delete the personal data to comply with a legal obligation;
  • ask us to restrict our data processing activities where you consider that:
    • personal information is inaccurate;
    • our processing of your personal information is unlawful;
    • where we no longer need the personal information but you require us to keep it to enable you to establish, exercise or defend a legal claim;
    • where you have raised an objection to our use of your personal information;
  • request a copy of certain personal information that you have provided to us in a commonly used electronic format. This right relates to personal information that you have provided to us that we need in order to perform our agreement with you and personal information where we are relying on consent to process your personal information;
  • object to our processing of your personal information where we are relying on legitimate interests or exercise of a public interest task to make the processing lawful. If you raise an objection we will carry out an assessment to determine whether we have an overriding legitimate ground which entitles us to continue to process your personal information;
  • not be subject to automated decisions which produce legal effects or which could have a similarly significant effect on you.

If you would like to exercise any of your rights or find out more, please contact our contact form

Last Updated 17 September 2019